Some of you might or might not have heard of the term “Shadow IT.” It means the technology that is not formally supported or built by the company . They are not a part of the core IT solution or mobile devices of the company.
Bring your own device (BYOD) policy becomes more common in the working environment, especially in start-up business. However, there are pros and cons.
On the bright side…
Shadow IT can be an important source of innovation of an organization. Some technology may then become an official approved solution for the company. Meanwhile, if employees were allowed to bring their personal mobile devices to work, it might actually help the efficiency of internal information and data exchange. Employees can backup files, make a copy in their personal devices or upload to the cloud then access to the documents later, anytime, anywhere, which highly increases the efficiency of the organization function.
On the flip-side…
Risk management becomes more difficult. BYOD indeed increases the convenience for employees and is beneficial to the company in some way; however, the risk of confidential document outflow comes after.
Some applications or devices outside of company approval may not have strong security support. Meanwhile, it gives company a hard time to to keep track of the company data.
Some organizations make their file available in read-only so that employees can only make copies of the document but not make changes to it. However, employees may be frustrated by the restriction on the devices or limited authorization of data; as a result. efficiency of work decreases.
At the end, is Shadow IT or BYOD good or bed? There is no absolute right answer to this question. It is affirmed that BYOD has a positive influence to the growth of a company; nevertheless, a thorough plan for the risk management is a must.
If you own a company or an organization, will you give the green light to BYOD policy?